Create a booking page for your program

Bookings allow each participant to schedule their RandomCoffees in one click for a smoother experience and improved number of meetups.

This booking system is used for email communication mainly (it may be used in Slack too).

In MS Teams, your match card automatically includes 3 buttons at the bottom of the card: "Schedule your meetup", "Start a chat", and "Start a call" (see an example here).

How does it work?

For each match, all matched participants can access a common RandomCoffee booking page from the matching message:

They are redirected to a booking page (without necessarily needing to have a RandomCoffee account) where they can visualize meeting slots for their RandomCoffee and book one of them in their agenda.

Once the meeting has been scheduled, each participant receives a confirmation email + an invitation in his calendar and can reschedule or cancel the event.

The first participant to reserve the meeting reserves it for everyone. After that, each participant is free to reschedule the meeting to another date, which will shift it in everyone's agenda.

In the meantime, users can set their availabilities and timezone in the employee portal, which are taken into account by the reservation system to offer only the best compatible meeting slots.

How to setup a booking page?

1. Customize the booking page

  1. Open your program

  2. Go to the "Bookings" tab

  3. Set the meeting title, description, and default duration

These info will be visible on the booking page for all users to help them contextualize the meeting.

To add a link to the booking page you need to insert the {{schedule_meeting_link}} variable in your match message template:

Inside a button:

Or by using the "merge tags" feature:

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